Visas, Travel Accommodation & Airport Transfers


With regards to visa application processes, should you require a visa to travel to South Africa, kindly visit the nearest South African Embassy or Consulate in your country, or click this website. We encourage you to start the application process in good time.

If you require an official invitation from ASSAf in support of your visa application, please contact Siyavuya Bulani ( as soon as possible.

Accommodation and Travel

The Academy of Science of South Africa has generously offered accommodation for one participant per IAP/IAMP member academy for a maximum 4 nights. Additional participants will be required to cover the cost of their accommodation. No conference fee will be charged to additional members to the delegation. Lunch and dinners will be provided during the official events by the host academy.

All supported participants will stay at the Arabella Hotel in Hermanus. Hotel reservations will be made by the local organizers on receipt of a hotel booking form which will be provided to registered participants. The costs of accompanying persons are not covered by the local host. In addition, a small number of partial travel grants will be provided - upon request - to participants from developing countries. If you are entitled and require such support, please indicate as such in the online registration form. Your request for support will be reviewed by the organizers. Other participants can use the same hotel or a selection of nearby hotels at good rates.

Travel Schedules and Airport Transfers

The Academy of Science of South Africa has generously offered travel support for one participant per IAP/IAMP member academy in AFRICA. Participants should make their own travel plans to reach Hermanus, South Africa, in time for the Opening Ceremony at 17.00 on Sunday 28 February 2016 (check side events). Departures should be scheduled for late 1 March, or morning of 2 March for speakers and those attending the Conference only, or late 2 March or the morning of Thursday 3 March 2016 for IAP and IAMP members attending the General Assembly. The nearest airport to Hermanus is Cape Town International Airport. Transfers will be provided from Cape Town airport to the hotel in Hermanus (approx 85 km = 1.5 hrs) upon request during the online registration process.